Sharepoint Alternatives for Small Businesses and Startups
In 2020, a small business owner or startup founder has more options than ever when it comes to software designed to keep their team all on the same page. Yet, the incumbent tool most people are familiar with for any “intranet-style” interactions with their team is Microsoft Sharepoint. Is this still the best software for the job when there are so many Sharepoint alternatives available?
The truth is, Sharepoint is a bulky tool best-suited for large enterprises that can dedicate the time and energy necessary to build and maintain it. If you’ve got a team of 100 or less employees, depending on the job-to-be-done, there are likely many simpler and cheaper options for your startup or small business than Microsoft Sharepoint.
Here’s a list of 5 Sharepoint alternatives for small businesses and startups in 2020, focused on the specific problems they solve for your business.
Pricing: Free for teams under 5, $10/mo/user after that
Best Optimized For: Sharing processes internally with your team.
KnowHow is a brand new software tool that is hyper-focused on helping teams share step-by-step processes internally and equipping employees with the internal know-how they need to succeed at their jobs.
On KnowHow, managers or internal experts create step-by-step guides to accomplishing specific tasks, such as “Onboard a new client” or “Conduct a job interview with a potential candidate”. By inviting other team members onto KnowHow, managers give their employees access to all of these processes, which can be accessed on desktop or mobile. As employees complete these tasks, managers can see in real-time who following the process and where they’re at in doing so. Alternatives to KnowHow, such as Process Street or Tallyfy exist, but their onboarding process is difficult - a common problem among internal communication tools.
If the primary challenge you’re encountering is equipping your team with the processes and information they need to succeed at their work, KnowHow is a great, inexpensive, lightweight tool (and we’re friends with the founders 😉)
Pricing: Free 30-day free trial, $15/user/mo after that
Best Optimized For: Sharing files with your team
Dropbox is a cloud-based storage platform that businesses can use to share files with their team. On Dropbox, users can upload files such as Word docs, excel sheets, or anything else, and make it accessible to their entire team. Integrated with Slack, Trello, Microsoft Office, and plenty of other tools, Dropbox allows teams to view, edit, and upload files on desktop or on mobile.
If the primary challenge you’re encountering ensuring your team always has synchronized access to your files, Dropbox is a great, albeit pricey, tool to help keep everybody on the same page.
Pricing: $10/employee/month for a team of 50, with per employee price decreasing as the team size grows
Best Optimized For: Centralizing communication among your team
Jostle is a modern intranet tool that focuses heavily on eliminating clutter. As your team grows, most intranets (Sharepoint included) evolve in complexity, and quickly become out-of-date. Jostle centralizes company news, discussions, and events, and employee information all in one platform, so if your team spans multiple locations or office floors, you can keep your team all on the same page.
If the primary challenge you’re encountering is ensuring the most important company announcements and information gets distributed to your employees, Jostle is a modern alternative to Sharepoint.
Pricing: Free for individuals, $10/user/month
Best Optimized For: A centralized database and wiki for your teams
Notion is a new, cloud-based notes tool that is making waves among investors and founders in the Bay Area, primarily for its versatility.
With Notion, teams have a centralized place to store their internal wikis, personal or team to-do lists, a lightweight CRM, task manager, and more. Notion is essentially just a versatile notes tool, but its flexibility has allowed teams with diverse needs to find it useful.
If the primary challenge you’re encountering is not having a centralized place for information, data, and projects among your small team, Notion might be a great tool.
Pricing: $7/month for teams
Best Optimized For: An internal wiki for your growing teams
Confluence is a collaborative wiki tool for scaling startups. With Confluence, users can document relevant information for their teams such as project requirements, company announcements and events, and more. Additionally, users can assign tasks to each other, attach images and more. Workspaces can be broad, for an entire company, or segmented for specific departments within a growing organization
If the primary challenge you’re encountering is not having a centralized place for information or company workflow, and your team is scaling between 10-100 people, Confluence is a popular tool that many tech companies are using.
Ultimately, the right tool for your needs depends on the job you’re trying to accomplish. If you’re looking to disperse company announcements, and have a reference tool for internal knowledge, Jostle, Notion, and Confluence may be great options, depending on your company size.
If your goal is to share documents and other files with your company, Dropbox is the industry standard for a reason. And if your goal is to equip your team with the processes necessary for them to do their jobs well, you should give us a try at KnowHow, by signing up via the button below.