Conduct a Pack Out on Location (Home or Business)
Follow this process in order to remove contents from a home or business. Packing the contents out of a home can be very difficult, so the following guidelines will be beneficial to maximize efficiency and assure the safety of the contents.
Step 1: Have the packing and inventory crew arrive before the movers
Have the packing and inventory crew arrive before the movers.
Ensure that the packing and inventory crew arrives at the location prior to the arrival of the movers.
This step is crucial in order to establish an organized and efficient workflow for the pack out process.
By having the packing and inventory crew present first, they will be able to assess the contents of the location, plan the packing strategy, and prepare the necessary materials and equipment.
This will help to streamline the overall process and ensure that all items are properly accounted for and packed in a systematic manner.
Additionally, it allows the crew to take inventory and document the condition of the items before they are moved, providing a reference for any potential damages that may occur during the transportation phase.
Step 2: Set up a plan of attack for the contents pack out
Create a strategic plan to efficiently and effectively conduct the pack out of the contents.
This step involves analyzing the layout of the location and determining the order in which the contents will be removed.
By carefully planning the pack out process, you can optimize productivity and minimize the chances of damage or loss.
Consider factors such as the size and weight of the items, their fragility, and any specific instructions provided by the customer.
Collaborate with the packing and inventory crew to ensure everyone is on the same page and ready to execute the plan seamlessly.
Step 3: Take detailed photographs of content locations
Take a detailed inventory of the current location by capturing photographs of the content positions.
Use a camera or a smartphone to document the arrangement of items in each room.
Ensure that the photographs are clear and well-lit, capturing the contents from different angles.
This comprehensive visual record will serve as a reference during the pack out process, helping to accurately recreate the original layout when the items are returned.
Additionally, take a detailed video of the entire home for further documentation
Step 4: Ask the customer about guns, jewelry, medication, and expensive personal items
Ask the customer about guns, jewelry, medication, and expensive personal items:
Prior to beginning the pack out process, it is crucial to communicate with the customer regarding certain valuable and sensitive items.
Let the customer know that they will be responsible to remove these items themselves and have them cleaned.
It is our policy to not take any of these items into our possession.
If they would like us to process other small or expensive items, make sure that the customer lays out all jewelry and photographs all items.
Ask the customer to identify all items that have a high value.
Add these items to the valuable contents inventory sheet and make sure that a detailed inventory is completed for all of these items.
This step ensures the safety and security of the customer's guns, jewelry, medication, and expensive personal belongings.
Step 5: Tag large items, furniture, and other contents that will not be boxed
The tags should all be the same color for the entire job.
The tags should have an item description, job name and eventually an inventory number (the inventory number will be written on the upper right hand corner of the tag by the person writing the inventory sheet).
- Items with multiple parts such as a bed should receive tags on each part. Label the parts as # then letter. i.e. 15a, 15b, 15c.
- The tags should be secured with rubber bands, wire ties, or safety pins. Tags can also be taped to the bottom or unfinished areas of the contents if necessary (the inside of a bed frame.)
- Metal bed foundations should taped together so that the parts cannot be separated.
- Small parts, screws, etc. should be placed in a plastic bag and then attached to the item if necessary. The bag should be labeled with the job name, number and the corresponding inventory number of the tagged item.
- Electronics should be labeled with tags and then bubble wrapped.
- Place all couches and mattresses into furniture and mattress bags, respectively.
Step 6: Set up processing tables for loading and packing the boxes
Set up processing tables for loading and packing the boxes:
1. Locate a designated area in the home or business where the processing tables will be set up. This area should have enough space to accommodate the boxes and allow for easy movement of the packing crew.
2. Clear the designated area of any obstacles or clutter to create a clean and organized workspace. This will help prevent any accidents or damage to the contents during the packing process.
3. Place sturdy tables or workbenches in the designated area. Ensure that the tables are stable and can support the weight of the boxes and contents.
4. Organize the tables in a manner that allows for efficient workflow. Consider setting up separate tables for different types of items, such as fragile items, electronics, or miscellaneous items. This will help streamline the packing process and prevent mix-ups or damage.
5. Provide packing supplies and materials such as packing tape, bubble wrap, packing paper, and markers at each table. This will ensure that the packing crew has easy access to all necessary tools and materials.
6. Assign a packing crew member to each table to oversee the loading and packing of the boxes. They should have a clear understanding of the packing process and be able to guide and assist other crew members as needed.
7. Ensure that the tables are well-lit to provide optimal visibility during the packing process. This will help the packing crew accurately assess the condition of the contents and properly pack them to prevent any damage.
8. Communicate with the packing crew about the specific packing requirements or instructions for different types of items. This will help ensure that the contents are packed securely and in a manner that maximizes space and minimizes the risk of damage.
9. Regularly inspect the processing tables and provide ongoing support and guidance to the packing crew. Address any issues or concerns that arise during the packing process to maintain a smooth and efficient workflow.
10. Once the boxes are loaded and packed, ensure that they are labeled properly with relevant information such as the room they belong to or any special handling instructions. This will help with the unpacking and organizing process at the destination.
By following these steps, you can effectively set up processing tables for loading and packing the boxes, ensuring that the contents are packed securely and efficiently for transport.
Step 7: Make boxes as contents are being packed
While packing the contents, it is important to make boxes as the contents are being packed. This ensures that the process is efficient and organized. Here's how to make boxes during the packing process:
1. Gather the necessary packing materials, including cardboard boxes, packing tape, and packing paper.
2. Select an appropriate box size based on the items being packed. Use smaller boxes for heavy items and larger boxes for lighter ones.
3. As you pack each item, assess its size and fragility to determine the best way to protect it during transit.
4. Place a layer of packing paper or bubble wrap at the bottom of the box to provide cushioning.
5. Carefully arrange the items in the box, making sure to leave enough space to add additional padding if needed.
6. Use crumpled packing paper or bubble wrap to fill any gaps and prevent items from shifting during transportation.
7. Close the box securely with packing tape, ensuring that all seams are tightly sealed.
8. Label each box with its contents and the room it belongs to, using a permanent marker, or inventory tag
9. Repeat the process for each item/box being packed, making boxes as you go along.
10. Regularly assess the number of boxes you have and adjust your packing pace accordingly.
11. Stack the completed boxes in a designated area, keeping them organized by room or category.
12. Continue making boxes and packing items until the contents pack out is complete.
By making boxes as contents are being packed, you can streamline the process and ensure that your items are safely packed for transportation.
Step 8: Load contents into boxes
- When bubble wrapping an item, place the item on the bubble wrap and fold the bubble wrap over the entire item. Several layers of bubble wrap may be necessary. Make sure that the bubbles face out so that they can absorb any impact. Use clear packing tape around the outside of the bubble wrap to secure the item. Do not apply tape directly to the item.
- If breakable items will be placed in the boxes, place three layers of packing paper on the bottom of the box. Use bubble wrap or packing paper to protect the item and then “ball up” packing paper to fill around the fragile item (Note: do not use newspaper).
- Do not overload the boxes. Make sure that everyone can pick up and move the boxes without the potential for injury.
- When packing dishes and other breakable items, only use one sheet of packing paper for each item. If the item is of great value or particularly fragile then wrap the item in bubble wrap to assure its safety. Place wadded-up paper around the items to further secure. Place a fragile sticker on the side of the box.
- Place all stemware with its base in the bottom of the box. Secure with adequate packing paper and/or bubble wrap.
- When a box has been loaded, write the contents of the box on the inventory label. Place the label on the top left-hand corner of the box (put the label in the same place on every box). The inventory should be fairly detailed. Do not use the word miscellaneous. The more expensive the item, the more precise the inventory needs to be. Write your initials on the inventory label.
- If the box contains any wet, or rush items, place the appropriate sticker on the upper right hand corner of the box. Do not ever place stickers on the top of the box as they will be hidden when the boxes are stacked.
- When the boxes are full, place a piece of tape over the top seam of the box tabs.
Step 9: Create a detailed inventory as the contents are being packed out
As the contents are being packed out, it is important to create a detailed inventory to ensure that all items are properly accounted for.
This includes boxed items and tagged items
This step involves carefully documenting each item as it is packed, including its description, condition, photos, and any relevant details.
This inventory will serve as a record of the contents being removed from the location and will be useful for tracking and organizing the items during the packing and unpacking process.
Make sure to use a systematic approach, such as numbering or labeling each item, to facilitate easy reference and retrieval later on.
Additionally, consider using digital tools or software to streamline the inventory creation process and enhance accuracy.
By creating a detailed inventory, you can ensure that all items are properly accounted for and minimize the risk of loss or damage during the pack out process.
Step 10: Place found money into a plastic bag and return to the homeowner
This includes loose change.
Do not take any money off site unless the house will be vacant, in which case the money should be given to the production manager and then taken to the customer as soon as possible.
Step 11: Stack boxes by the door to a room
Position the boxes neatly and securely by the door of the designated room.
Ensure that the boxes are stacked in a stable manner to prevent them from falling and causing damage to the contents.
By organizing the boxes by the room's exit, it will facilitate the efficient and systematic removal of the packed contents from the location.
Step 12: Remove inventoried contents boxes/items from the house
Remove inventoried contents boxes/items from the house:
Carefully remove the inventoried contents boxes and items from the house, ensuring that they are handled with caution and attention to detail.
Follow the established inventory list to ensure that all items are accounted for and properly labeled.
Use proper lifting techniques and equipment, such as dollies or hand trucks, to safely transport the boxes and items from the house to the designated loading area.
Coordinate with the packing and inventory crew to ensure a smooth and efficient process.
As each box or item is removed, update the detailed inventory to reflect its removal.
Take additional precautions for fragile or delicate items by using appropriate packing materials or wrapping them securely.
Handle any found money discovered during the pack out process by placing it into a plastic bag and returning it to the homeowner.
No box or individual item should be loaded onto the truck without an inventory number.
Follow truck-loading procedure.
Step 13: Prepare and pack the truck being used to transport the contents
Prepare and pack the truck being used to transport the contents:
1. Ensure that the truck is clean and in good working condition before starting the packing process. Check for any damages or issues that may affect the safety of the contents during transportation.
2. Begin by organizing the contents in the order they will be loaded onto the truck. This will help streamline the packing process and make it easier to unload at the destination.
3. Place heavy and sturdy items, such as furniture or appliances, towards the back of the truck. This will help distribute the weight evenly and prevent any shifting during transit.
4. Utilize straps, ropes, or bungee cords to secure larger items and prevent them from moving around during transportation. This will help minimize the risk of damage to the contents.
5. Use moving blankets or padding to protect fragile items and prevent them from scratching or breaking during the journey. Wrap delicate items individually before placing them in the truck.
6. Stack boxes carefully, making sure to place heavier boxes at the bottom and lighter ones on top. This will help maintain stability and prevent boxes from collapsing during transportation.
7. Fill any gaps or empty spaces with soft items, such as pillows or blankets, to prevent shifting and minimize the risk of damage.
8. As you load the truck, create a detailed inventory of the contents being packed. This will serve as a reference during the unloading process and help ensure that nothing gets lost or misplaced.
9. Double-check that all items are securely packed and properly labeled with their respective room or destination. This will facilitate the unloading process and make it easier to organize the contents at the new location.
10. Once the truck is fully loaded, ensure that the doors are securely closed and locked. Perform a final inspection to confirm that everything is properly packed and secured before departing.
Note: It is important to follow safety guidelines and regulations when operating a truck and transporting contents. Adhere to local laws and regulations, and consider seeking professional assistance if necessary.
